Admin

Administrator Documentation

Expense

Manage Out of Pocket and Mileage

Timesheet

Manage Clock in/out, Leaves, and Breaks

Timesheet Admin

Login to Spacework and click on Admin Click on Timesheet Manager Click on Detail on the dropdown menu next to the target user Use the Clock, Break, and Leave tabs to navigate through clockin/clockout request, break requests, and leave requests and from the dropdown button approve or request to review the target requests You can […]

Enable or Disable User Account

Login to Spacework and from the left hand side bar click on Admin. 2. Click on Users Click on the left menu of the target user and click Activate Check or uncheck the checkbox to enable/disable the user account.

Delete Subscription

Login to Spacework and from the left hand side bar click on Admin. Click on Billing Click on Manage Subscription Click on Delete button next to the target subscription You can click on the Delete Button to cancel the subscription Once you cancel your subscription, you will have a grace period to reactivate until the […]

Assign License to User

Login to Spacework and from the left hand side bar click on Admin. Click on Billing Click on Manage Subscription Click on Edit button next to the desired subscription On the list of users, check the user you would like to assign the license to and click on Edit Subscription

Add Subscription

Login to Spacework and from the left hand side bar click on Admin. Click on Billing Click on Add Subscription Select Apps, interval, and user count to apply to the license and click Start Subscription

Edit Subscription

By editing the subscription, you can manage subscriptions and user’s licenses. Login to Spacework and from the left hand side bar click on Admin. Click on Billing Click on Manage Subscription Click on Edit button next to the desired subscription You can click on the Delete Button to cancel the subscription Once you cancel your […]

Export Company Expense

Login to Spacework and from the left hand side bar click on Admin. Navigate to the Setting tab Navigate to the Export tab 3. Click on either “Export Out of Pocket” for out of pocket expense report or “Export Mileage” for mileage report.

Adjust Mileage Rate

Login to Spacework and from the left hand side bar click on Admin. Navigate to the Setting tab 3. Adjust the Mileage Rate and click on Update Domain (default value is 0.50)

Editing Teams

Login to Spacework and from the left hand side bar click on Admin. Click on Teams Click on Edit in the dropdown menu next to the target Team you would like to edit New member can be added to the team by clicking on the Add Member button 7. Add new members in the Select […]

User Password Reset

Login to Spacework and from the left hand side bar click on Admin. Click on Users Click on the Detail button next to the user. In the password section click on Change Password Fill out the Password Reset form and click on Update Profile

User Detail

Login to Spacework and from the left hand side bar click on Admin. Click on Users Click on the Detail button next to the user. User detailed information can be viewed here

Assign User Privilege

Login to Spacework and from the left hand side bar click on Admin. Click on Users Click on the Detail button next to the user. In the permission section, check/uncheck permission to assign permission to users. Is Admin: Organization Administrator Accountant: Expense Accountant Time Admin: Timesheet Administrator

Deleting Teams

Login to Spacework and from the left hand side bar click on Admin. Click on Teams Click on the menu button to the left of the team you would like to delete and select Delete

Deleting Users

Login to Spacework and from the left hand side bar click on Admin Click on Users Click on the Delete button from the dropdown menu next to the user Continue with the delete button

Adding Teams

Login to Spacework and from the left hand side bar click on Admin. 2. Click on Teams 3. Click on Add Team 3. Fill out the Add a New Team form and click on Add

Adding Users

Adding Users Login to Spacework and from the left hand side bar click on Admin. 2. Click on Users Click on the “Add User” button on the top header 3. Fill out the new user registration form and click on the “Invite” button 3. New user will receive an activation email to activate their new […]